Our Service Charter

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Why a service charter

This Service Charter sets out the services provided by SIBW (the Office), and the standard to which the staff of the Office will endeavour to perform these services.

The charter applies to everyone who has contact with the Office.

Our aim is to provide excellent services, which are all: efficient, effective, relevant to clients’ needs, and delivered in an environment of mutual respect and honesty.

Services we provide

  • Cultural agency
  • Cultural development
  • Community development
  • Project management
  • Fundraising
  • Community engagement
  • Arts / entertainment; and
  • Education / resources

What you can expect from us

  • All clients will be treated in a professional way, with courtesy, impartiality, fairness and honesty
  • Cultural diversity and traditions will be respected and observed at all times
  • Privacy and confidentiality will be observed in all dealings and maintained, subject to legal obligations
  • Services that you can access easily and that are accurate
  • SIBW staff, directors, committees and
    service providers will be honest and open in all forms of
    communication, and will use appropriate language, tone
    and politeness
  • Advice that is consistent and in plain language; and
  • All requests (written or verbal) will be responded to in a
    timely manner.

All consultants engaged by SIBW for such things as conducting lectures, guest speaking, counselling and training shall adopt the same standards as those of this Office.

You can help us by

  • Providing information in a timely manner
  • Contacting us if you have difficulties with any appointment
  • Being honest and reasonable when dealing with us, and allowing reasonable time for requests to be met
  • Giving us as much information as possible when contacting us, to enable us to direct your enquiry to the correct area; and
  • Treating our staff with courtesy.

The standard of service you can expect from us

Formal Replies

We will endeavour to respond to your written correspondences and requests for information as quickly as possible but at least within 7 days.

Phone Response

We undertake to answer the majority of phone calls within 30 seconds and aim to resolve your enquiry during that call. If we need to refer your request to another person, that person will respond to you within 2 working days.

Disputes and Complaints

Response times for complaints about SIBW will vary and be dependent on the nature of the complaint. We will, however, attempt to respond to your complaint within three weeks of receipt. We will also assist by providing advice on members’ rights and options available to members to pursue their complaints.

Feedback on Our Performance

We welcome your feedback so that we can measure our performance as set out in this charter. If you have a comment or a suggestion about our service you can contact the Managing Director by phone and discuss your comments. Similarly you can write to him, outlining:

  • What service you received from us;
  • What date you received your response; and
  • What comments/suggestions you have for improvement.

In addition we have established an Internet homepage so that you can provide feedback and comment via email.

We value your right to complain. We take your complaint seriously and have a complaints process so we can respond to you quickly.

Complaints can be made by telephoning or writing to the Managing Director. If you are unhappy with the response you receive you may have your complaint reviewed by the Board of Directors.

If you are still dissatisfied with the decision by the board, unhappy with the outcome of your complaint, or the way in which it has been handled, there are a number of avenues available for external review.

Commonwealth Ombudsman

You can take your complaint to the Commonwealth Ombudsman, pursuant to the Ombudsman Act 1976. There is an office in each State or Territory.

Privacy Commissioner

If you believe your right to confidentiality has not been respected, you can contact the Commonwealth Privacy Commissioner. 

Monitoring and review of the charter

We will review this charter through an ongoing consultative process with clients and staff.

We will also monitor complaints and feedback including the level and number of complaints and other feedback from the community to improve service delivery.

Our performance against the standards set out in this charter will be reviewed and publicly reported on.

How to contact us

If you wish to know more about this service charter or provide any comments, please contact our office by phone, by e-mail or in writing to the address below.

SIBW
PO Box 101
Paddington, Brisbane
Queensland 4064 Australia

Telephone:
(+617) 3511 6076

E-mail:
info@sibw.com.au

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